Minutes of Council Meetings

Minutes of the Council Meeting of the Ontario College of Teachers held on October 3-4, 2011 in the Council Chambers, 15th Floor, 101 Bloor Street West, Toronto

Table of Contents

1. Call to Order/Welcome

2. Agenda

3. Conflict of Interest

4. Minutes

5. Business Arising

6. Registrar’s Report

7. Chair’s Report

8. Committee Reports

9. New Business

10. Committee Reports (Continued)

11. Correspondence

12. Notices of Motion

13. Next Meeting(s) of Council

14. Adjournment

Session 1: October 3, 2011

Present: Danny Anckle, Alexander (Sandy) Bass, OCT, Shabnum Budhwani, Carlo Cappello, OCT, Marie-Louise Chartrand, Monique Châteauvert, Rebecca Coulter, OCT, Irene Dembek, OCT, Gale Dores, OCT, Marc Dubois, OCT, Dean Favero, OCT, Nick Forte, OCT, Robert Gagné, Clyde Glasgow, Mel Greif, Garry Humphreys, Allyn Janicki, OCT, Annilee Jarvis, OCT, Bill Kirkwood, Clint Lovell, OCT, Darlene Mead, OCT, Liz Papadopoulos, OCT, (Chair), Ruth Ann Penny, OCT, (Vice-Chair), Terry Price, OCT, Tanya Roberts, OCT, Susan Robertson, Robert Ryan, OCT, Mara Torcaso, OCT, Jacques Tremblay, OCT, John Tucker, Henry Tyndorf, OCT, Hanno Weinberger, OCT, Sharon Young Kipp, OCT, Michael Salvatori, OCT, (Registrar)

Regrets: Martha Dutrizac, OCT, Dobi-Dawn Frenette, Pauline Smart

Presiding Officers: Bob Boyle,Douglas McCarthy

Staff: Kim Bauer, Tan Crombie, Francine Dutrisac, OCT, Myrtle Herzenberg, Joe Jamieson, OCT, (Deputy Registrar), Richard Lewko, Michelle Longlade, OCT, Charlie Morrison, Linda Zaks-Walker, OCT

1. Call to Order/Welcome

The Presiding Officer, Bob Boyle, called the meeting to order at 1:05 p.m. and welcomed all present.

The Presiding Officer noted the documents distributed at the meeting.

The Chair addressed Council on the recent media reports that called the work and the reputation of the College into question. She assured Council that the College was seeking to identify and fix weaknesses in its process. She noted that the College had commissioned former Ontario Superior Court Chief Justice Patrick LeSage to conduct an independent review of the College’s discipline process and procedures. She advised that Mr. LeSage’s report would be completed by the end of May 2012 and that the College would make it and his recommendations public. She confirmed that there was nothing more important than the safety and welfare of Ontario students and that the College would ensure that teachers were qualified, competent and cared for the safety of students.

It was noted that Ruth Ann Penny and John Tucker comprised the Steering Committee.

2. Agenda (GC20111003-81)

It was moved by Steering, and

CARRIED,

That the Agenda for the October 3-4, 2011 Council meeting be approved.

3. Conflict of Interest

No conflicts were declared.

4. Minutes

4.1 Meeting, June 2-3, 2011 (GC20111003-81)

It was moved by Steering, and

CARRIED,

That the Minutes of the Council Meeting held on June 2-3, 2011 be approved.

5. Business Arising

5.1 Establishment of Two New Scholarships or Awards (GC20111003-84)

The Report on the Establishment of Two New Scholarships or Awards was received.

The Chair of the Executive Committee’s Scholarship sub-committee, Ruth Ann Penny, spoke to the report. She noted that the sub-committee had considered a number of issues, including the application criteria, recipient selection process, funding, marketing and administration of the new scholarships. The sub-committee also discussed application criteria options such as mature and experienced students, scholarships based on financial need and scholarships based solely on academic achievement. She advised that the sub-committee had concluded that two new scholarships should be given to groups that were currently under-represented, while still ensuring a diversity of candidates. One scholarship was targeted at new Canadians and the second scholarship targeted at Northern Ontarians.

It was moved by Liz Papadopoulos, Chair of the Executive Committee, “That Council approve:

1. That two new scholarships of $2,000 each be established for new Canadians and Northern Ontario teacher candidates based on the criteria as outlined in the report of the Scholarship Sub-Committee (GC20111003-84).
2. That candidates be eligible to apply to all three scholarships (Joseph W. Atkinson, New Canadians and Northern Ontario teacher candidates), but only be entitled to be awarded one.
3. That the two new scholarships include the name of the College and specify the type of scholarship in order to enhance the College’s visibility and its role in promoting excellence in the profession.
4. That responsibility for the administration of the scholarship programs and the recipient selection process lie with the Executive Committee and be dealt with at their regular scheduled meetings.
5. That all current fundraising activities for the scholarship program be continued and enhanced.
6. That the College engage in fundraising activities that will lead to a self-sustainable scholarship program.
7. That the College develop processes such as the establishment of an online application process in order to streamline and minimize administrative costs associated with the scholarship program.
8. That the College implement the seven marketing initiatives outlined in the report of the Scholarship Sub-Committee (GC20111003-84).

It was moved by Ruth Ann Penny, seconded by John Tucker, “That Council approve amending paragraph number 2 in the above motion, to read as follows: That if candidates are eligible to apply for all three scholarships they will only be entitled to be awarded one.”

It was moved by Liz Papadopoulos, seconded by Alexander (Sandy) Bass, and

CARRIED,

That Council approve amending the amendment motion to read as follows:

That if candidates are eligible to apply to more than one scholarship they will only be entitled to be awarded one.”

A vote was taken on the amendment to the amendment motion, and it was

CARRIED,

That Council approve:

That if candidates are eligible to apply to more than one scholarship they will only be entitled to be awarded one.”

It was moved by Nick Forte, seconded by Rebecca Coulter, and

CARRIED,

That Council refer the following motions to the Executive Committee for further study and report to the December 8-9, 2011 Council meeting:

1. That two new scholarships of $2,000 each be established for new Canadians and Northern Ontario teacher candidates based on the criteria as outlined in the report of the Scholarship Sub-Committee (GC20111003-84).
2. That if candidates are eligible to apply to more than one scholarship they will only be entitled to be awarded one.
3. That the two new scholarships include the name of the College and specify the type of scholarship in order to enhance the College’s visibility and its role in promoting excellence in the profession.
4. That responsibility for the administration of the scholarship programs and the recipient selection process lie with the Executive Committee and be dealt with at their regular scheduled meetings.
5. That all current fundraising activities for the scholarship program be continued and enhanced.
6. That the College engage in fundraising activities that will lead to a self-sustainable scholarship program.
7. That the College develop processes such as the establishment of an online application process in order to streamline and minimize administrative costs associated with the scholarship program.
8. That the College implement the seven marketing initiatives outlined in the report of the Scholarship Sub-Committee (GC20111003-84).

6. Registrar’s Report

6.1 Report (GC20111003-85)

The Registrar’s Report was received. The Registrar spoke to the strategic operational priorities established for 2011. He also provided an overview of organizational statistics and information on the undertakings from the June 2-3, 2011 meeting of Council.

6.1.1 101 Bloor Street West — Rooftop Signage (GC20111003-86)

The Registrar noted that as part of the College’s agreement to purchase a majority interest in 101 Bloor Street West, the organization was granted exclusive lobby interior and exterior signage as well as rooftop signage rights on the east and west faces of the building.

The Registrar spoke to the two options developed for Council’s consideration.

The Registrar undertook to obtain information from the supplier on the costs, longevity and power consumption associated with LED NEON and florescent lighting solutions.

It was moved by Terry Price, seconded by Carlo Cappello, and

CARRIED,

That Council consider a motion relating to the Exterior Signage for 101 Bloor Street West.

It was moved by Carlo Cappello, seconded by Marc Dubois, and

CARRIED,

That Council approve the Exterior Signage for 101 Bloor Street West as outlined in Option 2 in document GC20111003-86.

6.1.2 History and Structure of the Private School System in Ontario (GC20111003-111)

The Registrar’s Report to Council on the History and Structure of the Private School System in Ontario was received. The Registrar provided an overview on the history and structure of the private school system in Ontario.

The Registrar undertook to provide Council members with information relating to the percentage of private school teachers who are members of the College and to provide information on the number of private school teachers who are also members of a Federation.

6.1.3 Council Member Survey re Distribution of Council Documents (GC20111003-112)

The Registrar reminded members that at the June 2011 meeting, Council had requested that the Registrar survey members with respect to the format of materials distributed for Council and committee meetings. The Registrar summarized the results of the survey and noted that a new electronic option would be available for the start of the 6th Council in July 2012. He advised that members would be able to choose between receiving their documentation in the traditional paper format or in an electronic format through their CouncilNet accounts.

It was noted that both staff and Council members would require training on the use of this electronic tool. Training for Council members would be held as part of the May 2012 Council member orientation session.

Douglas McCarthy assumed the role of Presiding Officer.

6.1.4 External Review of the College’s Investigation and Discipline Procedures and Outcomes, and Dispute Resolution Program (GC20111003-113)

The Registrar noted that the College had conducted previous reviews of its Regulatory processes:

• In 2002, the College released its first professional advisory, Professional Misconduct Related to Sexual Abuse and Sexual Misconduct,in response to the Robins report.
• In 2003, the College undertook an external review of the dispute resolution (DR) program it had established four years earlier.
• In 2006, the Fair Access to Regulated Professions Act was passed to ensure that registration practices for the Ontario professions are transparent, objective, impartial and fair. In response, the College initiated an extensive review of its own registration practices and developed a regulation that ensures College registration and appeals practices reflect the requirements of the Act.
• In 2007, the College initiated a review of its procedures for providing public access to Discipline Committee panel decisions following public hearings.

The Deputy Registrar spoke to the terms of reference of the external review of the College’s investigation and discipline procedures. He noted that former Ontario Superior Court Chief Justice Patrick LeSage will conduct an independent review of the College’s discipline process and procedures and that he will report his findings by the end of May 2012. The Deputy Registrar also noted the source documents that would be made available to Justice LeSage.

In response to a question, the Registrar informed Council members that Justice LeSage’s findings would be presented to the June 7-8, 2012 Council meeting.

6.1.5 Independent Review — Fall 2011/Winter 2012 Operational and Governance Roles (GC20111003-114)

The Deputy Registrar outlined the roles of Council and staff in the external review.

6.2 Financial Report — August 31, 2011 (GC20111003-87)

The Ontario College of Teachers Financial Report as at August 31, 2011 was received. The Deputy Registrar, Joe Jamieson, spoke to the report.

7. Chair’s Report

7.1 Report (GC20111003-88)

The Chair’s Report was received. The Chair, Liz Papadopoulos, spoke to the report and noted that Jacques Tremblay had been awarded a Fellowship from the Ontario Teachers’ Federation at the Federation’s Board of Governors’ meeting in August.

The Chair noted that she had requested College staff to provide a briefing session for Council on the purchase of 101 Bloor Street and related tenant improvements.

8. Committee Reports

8.1 Executive Committee (GC20111003-89)

The report of the Executive Committee was received. The Chair, Liz Papadopoulos, spoke to the report.

It was moved by Liz Papadopoulos, Chair of the Executive Committee, and CARRIED,

That Council request that the province adjust the appointed member per diem rate from level 1 to level 2 as set by the Management Board of Cabinet.

The committee confirmed the recommendations of the Nomination Committee to appoint Susan Robertson (appointed) to the Registration Appeals Committee; Bill Kirkwood (appointed) to the Editorial Board and Marie-Louise Chartrand (appointed) to the Nomination and Election Committees. These appointments arise as a result of the expiration of Bill Matheson’s term on Council on September 22nd.

It was noted that Courtney Leigh Edwards had been selected as the recipient of the Joseph W. Atkinson Scholarship award for the 2011-2012 year and that the scholarship award would be presented to her at the December Council meeting.

In response to a question it was noted that three of the 45 applicants could be identified as French speaking because they had submitted their applications in French.

8.2 Investigation Committee (GC20111003-90)

The report of the Investigation Committee was received. The Chair, Nick Forte, spoke to the report.

8.3 Discipline Committee (GC20111003-91)

The report of the Discipline Committee was received. The Chair, Jacques Tremblay, spoke to the report and noted that this would be his last report to Council. He thanked staff and the committee for the work they had done.

The Chair of Council thanked Jacques Tremblay for his leadership of the committee.

8.4 Fitness to Practise Committee (GC20111003-92)

The report of the Fitness to Practise Committee was received. The Chair, Hanno Weinberger, spoke to the report.

8.5 Registration Appeals Committee (GC20111003-93)

The report of the Registration Appeals Committee was received. The Chair, Dean Favero, spoke to the report.

8.6 Finance Committee (GC20111003-94)

The report of the Finance Committee was received. The Chair, John Tucker, spoke to the report and noted that this would be his last report to Council. He thanked staff and the committee for the work they had done.

The Chair of Council thanked John Tucker for his leadership of the committee.

8.6.1 Appointment of Auditor

It was moved by John Tucker, Chair of the Finance Committee, and

CARRIED,

That Council reappoint PricewaterhouseCoopers as auditors for the 2011 fiscal year.

8.7 Standards of Practice and Education Committee(GC20111003-95)

The report of the Standards of Practice and Education Committee was received. The Chair, Sharon Young Kipp, spoke to the report.

8.8 Accreditation Committee (GC20111003-96)

The report of the Accreditation Committee was received. The Chair, Ruth Ann Penny, spoke to the report.

8.9 Accreditation Appeal Committee

There was no report at this time. The Chair, John Tucker, noted that the committee had participated in a training session, which included an on-line training module, on September 29th.

8.10 Human Resources Committee (GC20111003-115)

The report of the Human Resources Committee was received. The Chair, Mel Greif, spoke to the report.

The meeting recessed at 5:00 p.m. Minutes of the Council Meeting of the Ontario College of Teachers held on October 3-4, 2011 in the Council Chambers, 15th Floor, 101 Bloor Street West, Toronto

Session 2: October 4, 2011

Present: Danny Anckle, Alexander (Sandy) Bass, OCT, Shabnum Budhwani, Carlo Cappello, OCT, Marie-Louise Chartrand, Monique Châteauvert, Rebecca Coulter, OCT, Irene Dembek, OCT, Gale Dores, OCT, Marc Dubois, OCT, Dean Favero, OCT, Nick Forte, OCT, Dobi-Dawn Frenette, Robert Gagné, Clyde Glasgow, Mel Greif, Garry Humphreys, Allyn Janicki, OCT, Annilee Jarvis, OCT, Bill Kirkwood, Clint Lovell, OCT, Darlene Mead, OCT, Liz Papadopoulos, OCT, (Chair), Ruth Ann Penny, OCT, (Vice-Chair), Terry Price, OCT, Tanya Roberts, OCT, Susan Robertson, Robert Ryan, OCT, Mara Torcaso, OCT, Jacques Tremblay, OCT, John Tucker, Henry Tyndorf, OCT, Hanno Weinberger, OCT, Sharon Young Kipp, OCT, Michael Salvatori, OCT, (Registrar)

Regrets: Martha Dutrizac, OCT, Pauline Smart

Presiding Officers: Bob Boyle, Douglas McCarthy

Guests: Gail Lilley, Chair of the Public Interest Committee (from 9:00 a.m. to 9:15 a.m.)

Staff: Kim Bauer, Tan Crombie, Francine Dutrisac, OCT, Myrtle Herzenberg, Joe Jamieson, OCT, (Deputy Registrar), Richard Lewko, Michelle Longlade, OCT, Charlie Morrison, Linda Zaks-Walker, OCT

The meeting resumed at 9:05 a.m.

Bob Boyle assumed the role of Presiding Officer.

9. New Business

9.1 Public Interest Committee (GC20111003-107)

(Timed Item: October 4, 2010, 9:05 a.m.)

The Chair welcomed Gail Lilley, Chair of the Public Interest Committee, to the meeting

The Report of the Public Interest Committee was received. The Chair of the Public Interest Committee, Gail Lilley, spoke to the report.

The Chair of Council thanked Gail Lilley for her presentation.

It was agreed that the motions contained in the Public Interest Committee’s report would not be dealt with pending the completion of Justice Lesage’s review.

10. Committee Reports (Continued)

10.1 Editorial Board (GC20111003-97)

The report of the Editorial Board was received. The Chair, Annilee Jarvis, spoke to the report. She welcomed Bill Kirkwood to the committee.

10.2 Election Committee (GC20111003-98)

The report of the Election Committee was received. The Chair, Mel Greif, spoke to the report.

It was noted that because of the small number of candidates in the 2009 election candidates who had previously expressed an interest in running for a Council position were being contacted to provide information on the nomination process for the 2012 Council election.

It was agreed to make candidate recruitment scripts available to Council members and to identify groups of people who are being called for the 2012 Council election.

10.3 Nomination Committee (GC20111003-99, -100)

The reports of the Nomination Committee were received. The Chair, Danny Anckle, spoke to the reports.

It was moved by Danny Anckle, Chair of the Nomination Committee, and CARRIED,

That Council appoint Monika Ferenczy, OCT, to fill the Council vacancy for the French-language Public Board Elementary or Secondary position effective December 2, 2011.

10.4 Quality Assurance Committee (GC20111003-101)

The report of the Quality Assurance Committee was received. The Chair, Clyde Glasgow, spoke to the report.

11. Correspondence (GC20111003-102 to 105)

The following items of correspondence were received for information:

• Letter to the Minister of Education re the Ontario College of Teachers Interactive 2010 Annual Report (GC20111003-102)
• Letter from the Ontario Principals’ Council re Peer Review in the College’s Investigation and Hearings Processes and Response (GC20111003-103)
• Letter to the Minister of Education re Amendments to the Teachers’ Qualifications and Accreditation Regulations (GC20111003-104)
• Letter from the Minister of Education re Request for Exemption from the Not-for-profit Corporations Act, 2010 (GC20111003-105)

12. Notices of Motion

The following Notices of Motion were read into the Minutes for consideration at the December 8-9, 2011 Council Meeting.

12.1 College Bylaws — Proposed Housekeeping Amendments (Reg. 176/10 replaces Reg. 184/97) (GC20111003-108)

Moved by Steering:

That Council approve that section 23 of the bylaws of the Ontario College of Teachers be amended by the deletion of the words “Regulation 184/97” and the substitution of the words “Regulation 176/10”, to read as follows:

23.12 The application fee for accreditation of an additional qualification listed in Regulation 176/10 including Principal’s Qualification Program (PQP) and the Supervisory Officer’s Qualification Program (SOQP) shall be $99.06.

23.13 The renewal fee for application for accreditation of an additional qualification listed in Regulation 176/10 including Principal‘s Qualification Program (PQP) and the Supervisory Officer’s Qualification Program shall be $99.06.

12.2 Budget Line Variances

Moved by Terry Price, seconded by Marie-Louise Chartrand:

That Staff investigate by surveying other similar organizations the procedure by which variances to budget lines are reported and approved by Council. The results of the review are to be presented to the Finance Committee for review and to the June 2012 Council meeting for action.

13. Next Meeting(s) of Council

• December 8-9, 2011

14. Adjournment

The Chair thanked both Jacques Tremblay and John Tucker for their service to the teaching profession and to Council.

It was noted that over $460 had been raised in memory of Bill Bryce for the Learn to Read program he had established.

The meeting adjourned at 10:05 a.m.

Signed: Chair, Liz Papadopoulos, OCT		Signed: Registrar, Michael Salvatori, OCT
Dated:		Dated: